Introduction
Finding other ways to say please note can make your writing sound more natural, polished, and appropriate for the situation. Please note works well in emails, workplace communication, instructions, announcements, and formal documents, but repeating it can make your writing feel stiff or predictable.
The best alternative depends on what you want the reader to do. You might want to highlight important information, draw attention to a detail, give a reminder, or introduce a requirement. Below are practical alternatives organized by tone, context, and purpose, with examples you can use in professional emails, academic writing, customer communication, and everyday messages.
Other Ways to Say Please Note
Here are some of the most useful alternatives when you want to draw attention to information without sounding repetitive.
- Please be aware that
- Please keep in mind that
- Please be advised that
- Kindly note that
- Take note that
- Be aware that
- Keep in mind that
- It is important to remember that
- Please remember that
- Pay attention to
- Take into consideration
- Please consider
- I would like to point out that
- I would like to highlight that
- I want to bring your attention to
- I would like to draw your attention to
- For your information
- For your reference
- Of particular importance is
- One important detail is
The right choice depends on how formal your message needs to sound. Please be advised that tends to sound more official, while keep in mind that feels more conversational.
Professional Alternatives to Please Note
Professional communication often benefits from wording that sounds direct without becoming overly formal. These alternatives work well in workplace emails, reports, notices, and business correspondence.
- Please be advised that
- Please be aware that
- Kindly note that
- Please keep in mind that
- I would like to highlight that
- I would like to point out that
- Please consider that
- For your attention
- For your reference
- I would like to bring your attention to
- Please take into account that
- It may be helpful to note that
- One important point to consider is
- I want to highlight an important detail
- Please remember that
Examples in professional emails
Instead of:
Please note that the meeting has been moved to Thursday.
You could write:
- Please be advised that the meeting has been moved to Thursday.
- I would like to highlight that the meeting has been moved to Thursday.
- Please keep in mind that the meeting has been moved to Thursday.
- I wanted to let you know that the meeting has been moved to Thursday.
Formal Alternatives to Please Note
Formal writing calls for precise language rather than overly casual expressions. These options work particularly well in official notices, policies, legal-style correspondence, reports, and institutional communication.
- Please be advised that
- Kindly be advised that
- Please be aware that
- It should be noted that
- It is important to note that
- It is worth noting that
- Of particular note is
- Particular attention should be given to
- Please take into consideration
- For the avoidance of doubt
- For your attention
- Attention is drawn to
- This should be taken into consideration
- Readers should be aware that
- It is important to remember that
For most professional situations, please be advised that is more natural than highly formal phrases such as attention is drawn to.
Polite Alternatives to Please Note
If you want to sound respectful without making the message feel like an instruction, choose a softer expression.
- Just a quick reminder that
- Please keep in mind that
- I wanted to mention that
- I wanted to point out that
- I thought it might be helpful to mention that
- Just so you are aware
- For your reference
- I wanted to bring this to your attention
- It may be helpful to know that
- I thought you should know that
- A quick reminder
- One thing to keep in mind is
Example
Please note that the office closes at 4 p.m.
A softer version could be:
I wanted to mention that the office closes at 4 p.m.
This approach works especially well when you are writing to a colleague, client, student, or customer and do not want the message to sound commanding.
Friendly and Casual Ways to Say Please Note
In casual communication, please note can sound more formal than necessary. These alternatives feel more natural in texts, team chats, informal emails, and everyday conversations.
- Just so you know
- Just a heads-up
- Keep in mind
- Remember that
- Just a reminder
- One thing to remember is
- I wanted to let you know
- Just letting you know
- FYI
- A quick heads-up
- Something to keep in mind
- Just so you’re aware
Examples
Instead of:
Please note that the store closes early today.
Try:
- Just a heads-up, the store closes early today.
- Just so you know, the store closes early today.
- Just letting you know that the store closes early today.
- Keep in mind that the store closes early today.
Other Ways to Say Please Note in an Email
Email wording should match the relationship between the sender and recipient. A formal client email may need different language from a quick message to a coworker.
Useful email alternatives include:
- Please be advised that
- Please be aware that
- I wanted to let you know that
- I wanted to bring this to your attention
- I would like to highlight that
- Just a reminder that
- For your reference
- For your information
- Please keep in mind that
- I thought you should know that
- A quick reminder that
- I wanted to mention that
Example
Please note that the attached document contains the revised schedule.
Natural alternatives include:
- I wanted to let you know that the attached document contains the revised schedule.
- Please be aware that the attached document contains the revised schedule.
- I would like to highlight that the attached document contains the revised schedule.
- For your reference, the attached document contains the revised schedule.
Other Ways to Say Please Note in a Formal Email
When writing to a manager, client, professor, government office, or business contact, you may want a more polished alternative.
Consider these options:
- Please be advised that
- Kindly note that
- Please be aware that
- I would like to bring your attention to
- I would like to highlight that
- Please take into consideration that
- I would like to point out that
- For your attention, please note that
- It may be helpful to note that
- I wanted to make you aware that
Example
Please note that your application must be submitted by Friday.
A formal alternative:
Please be advised that your application must be submitted by Friday.
A slightly softer alternative:
I wanted to make you aware that your application must be submitted by Friday.
Other Ways to Say Please Note in Academic Writing
Academic writing usually benefits from precise, neutral wording. Please note can sometimes sound like a direct instruction to the reader, so alternatives can make the prose flow more naturally.
Useful choices include:
- It is important to note that
- It should be noted that
- It is worth noting that
- One important consideration is
- Of particular importance is
- It is relevant to consider that
- A key point is that
- This distinction is important because
- An important factor to consider is
- It is useful to recognize that
Example
Please note that the results vary by region.
Academic alternatives:
- It is important to note that the results vary by region.
- The results vary by region, which is an important distinction.
- One important consideration is that the results vary by region.
Use these phrases selectively. Repeatedly starting sentences with it is important to note can create another repetitive pattern.
Other Ways to Say Please Note in a Workplace
Workplace communication often needs to balance clarity, professionalism, and efficiency. A direct phrase is usually better than a complicated formal expression.
- Please be aware that
- Please keep in mind that
- Please be advised that
- Just a reminder that
- I wanted to highlight that
- I wanted to mention that
- Please remember that
- For your reference
- A quick reminder
- Please take into account that
- I wanted to make you aware that
- One thing to keep in mind is
Example
Please note that all expense reports are due by Monday.
Better workplace alternatives:
- A quick reminder that all expense reports are due by Monday.
- Please be aware that all expense reports are due by Monday.
- I wanted to highlight that all expense reports are due by Monday.
- Please keep in mind that all expense reports are due by Monday.
Other Ways to Say Please Note for Important Information
When the information could easily be missed, use a phrase that clearly signals its importance.
- Please be aware that
- Please be advised that
- Keep in mind that
- One important detail is
- An important point to remember is
- Please pay attention to
- I would like to highlight
- I want to draw your attention to
- Of particular importance is
- Please take special note of
The strongest option depends on the situation. Please be advised that sounds official, while I would like to highlight sounds professional without being overly formal.
Other Ways to Say Please Note in a Polite Reminder
Sometimes you need to remind someone about a deadline, appointment, requirement, or change without sounding demanding.
Try:
- Just a reminder that
- A quick reminder that
- I wanted to remind you that
- Please keep in mind that
- Just so you’re aware
- I wanted to mention that
- I thought it might be helpful to remind you that
- Please remember that
- I wanted to make sure you’re aware that
- Just a quick heads-up that
Example
Please note that registration closes tomorrow.
A more conversational reminder would be:
Just a reminder that registration closes tomorrow.
A professional but friendly version would be:
I wanted to remind you that registration closes tomorrow.
How to Choose the Right Alternative
The best replacement depends on your purpose, audience, and tone.
| Situation | Recommended alternative | Tone |
|---|---|---|
| Formal notice | Please be advised that | Formal |
| Workplace email | Please be aware that | Professional |
| Friendly email | I wanted to let you know that | Warm |
| Casual message | Just so you know | Casual |
| Reminder | Just a reminder that | Friendly |
| Academic writing | It is important to note that | Academic |
| Client communication | I would like to highlight that | Professional |
| Reference information | For your reference | Neutral |
| Important detail | I would like to draw your attention to | Formal |
| Quick team message | Just a heads-up | Casual |
Think about whether you are informing, reminding, warning, highlighting, or requesting attention. That purpose usually tells you which alternative will sound most natural.
Please Note vs Please Be Advised
note and please be advised overlap, but they do not always carry the same tone.
Please note simply directs attention to information. It works in many ordinary professional situations.
Please be advised sounds more official and can suggest that the information has consequences, requirements, or policy implications.
For example:
- Please note that the deadline is Friday.
- Please be advised that late submissions may not be accepted.
The second sentence sounds more formal and authoritative. Use it when that tone fits the situation rather than choosing it simply because it sounds professional.
Please Note vs Kindly Note
Kindly note is common in business communication, especially in international English, but it can sound formal or somewhat stiff to some American readers.
Compare:
- Please note that the schedule has changed.
- Kindly note that the schedule has changed.
- Please be aware that the schedule has changed.
- I wanted to let you know that the schedule has changed.
For a natural American workplace email, please be aware or I wanted to let you know may sound smoother depending on the context.
How to Make Please Note Sound More Natural
You do not always need to replace please note. Sometimes the simplest solution is to rewrite the sentence so the information stands on its own.
Instead of:
Please note that the office will close at noon on Friday.
You could write:
The office will close at noon on Friday.
Instead of:
Please note that applications received after the deadline may not be considered.
You could write:
Applications received after the deadline may not be considered.
This approach is useful when the information itself is clear and important enough to stand without an introductory phrase.
Common Mistakes When Replacing Please Note
Choosing an alternative based only on formality can make your writing sound unnatural. Keep these points in mind:
- Do not use formal wording for every situation. Please be advised can sound excessive in a casual team message.
- Do not overuse kindly note. It can become repetitive in business emails.
- Do not use FYI for urgent instructions. FYI usually signals information rather than a required action.
- Do not use it is important to note repeatedly. Academic writing can become formulaic when every important point uses the same phrase.
- Do not soften a clear requirement too much. A deadline or rule may need direct wording.
- Do not add an attention phrase when it contributes nothing. Sometimes removing please note creates the clearest sentence.
How to Use These Alternatives Effectively
A good replacement should make the sentence clearer, not simply make it sound different.
- Identify the purpose. Decide whether you are informing, reminding, warning, or emphasizing.
- Consider the reader. A client, professor, coworker, and friend may need different wording.
- Choose the appropriate tone. Use formal language for official communication and simpler language for everyday messages.
- Check whether the phrase is necessary. If the sentence is already clear, remove the introductory expression.
- Read it aloud. If the sentence sounds stiff or overly formal, choose a simpler alternative.
The goal is not to avoid please note at all costs. The goal is to make each message sound intentional and natural.
Conclusion
There are many useful ways to say please note, and the best choice depends on your audience and purpose. Professional options such as please be aware that and I would like to highlight that work well in business communication, while just a reminder that and just so you know fit more casual situations. In academic writing, phrases such as it is important to note that can provide a neutral transition. Sometimes the clearest option is to remove the phrase completely and state the information directly. Choose wording that improves clarity rather than replacing please note simply for the sake of variety.
Frequently Asked Questions
What is another way to say please note professionally?
Please be advised that, please be aware that, I would like to highlight that, and I would like to bring your attention to are strong professional alternatives. The best option depends on whether you are simply sharing information, emphasizing an important detail, or communicating a formal requirement.
What is a polite way to say please note?
I wanted to mention that, I wanted to let you know that, please keep in mind that, and just a reminder that are polite alternatives. They can sound less commanding while still making the reader aware of information that matters.
What is a formal way to say please note?
Please be advised that is one of the most common formal alternatives. Other options include please be aware that, it should be noted that, it is important to note that, and I would like to draw your attention to.
Can I use kindly note instead of please note?
Yes. Kindly note is grammatically acceptable and common in some forms of professional correspondence. However, it can sound more formal or stiff than please note for some American readers. Please be aware that or I wanted to let you know that may sound more natural in many workplace emails.
What is a casual way to say please note?
Just so you know, just a heads-up, keep in mind, just a reminder, and I wanted to let you know are natural casual alternatives. Choose one based on how familiar you are with the reader and how important the information is.
What is another way to say please note in an email?
In an email, you can use please be aware that, I wanted to let you know that, I would like to highlight that, for your reference, or just a reminder that. Match the wording to the formality of your relationship with the recipient.
What can I say instead of please note in academic writing?
Academic alternatives include it is important to note that, it should be noted that, it is worth noting that, one important consideration is, and a key point is that. Use these expressions selectively so your writing does not become repetitive.
Is please note rude?
Please note is not inherently rude. It is a standard phrase used to direct attention to information. However, the surrounding sentence and context affect how it sounds. A softer alternative may work better when communicating with someone who could interpret a direct instruction as overly formal.
Should I always replace please note?
No. Please note is clear, familiar, and appropriate in many situations. You only need an alternative when the phrase feels repetitive, too formal, too direct, or unsuitable for your audience. Sometimes removing it entirely creates the strongest sentence.
What is the best alternative to please note?
There is no single best alternative for every situation. Please be aware that works well in many professional settings, please be advised that suits formal communication, and I wanted to let you know that feels more conversational. Choose the expression that matches your purpose and audience.